April 25, 2024 Meeting
GULF HARBOUR MARINA CONDOMINIUM ASSOCIATION, INC
BOARD OF DIRECTORS MEETING
April 25, 2024
IN ATTENDANCE
Board members in attendance: Mr. Doug Duncan, Mr. David Kelley, Mr. Craig Anderson, and, Mr. Mike Needler on the phone. Mr. Steve Patterson was absent. Dockmaster, Austin Bynum, Office Manager, Tina Gerhardt
five (5) Slip-Owners represented in person: Larry Giambalvo, Larry Palmer, Dana
Snyder, Dennis Lapidus, Greg Callaway
Attending via Teleconference included: Mike Needler
CALL TO ORDER
President Duncan called the meeting to order at 8:12 A.M and announced that all Board members are in attendance, with Mr. Needler, on the phone. Mr. Needler confirmed that proper notice had been made forty-eight (48) hours prior to the meeting
APPROVAL OF MINUTES
The Board had previously reviewed the second draft of the March 21, 2024 minutes. Mr. Needler made a motion to accept the minutes as presented, Mr. Duncan seconded the motion, and all Board members voted to approve the motion.
TREASURER’S REPORT
Treasurer Anderson gave the financial report covering revised February and final March. The total cash is $2,934,666 with total equity at $1,251,400. Hurricane expense is $5,678,229 with a balance of $773076.Total storm damage paid in 2024 is $2,292,998. Due to storm damage expense our financial loss is $2,300,869.
Fuel sales in February were $76,855 with a profit of $10,028.Expenses are under budget and March net operations profit was $10.645. YTD profit is ($7,871) including the nonbudgeted social expense of $17,000.
Accounts receivable are clean with past dues at $8,200. Mr. Anderson concluded his report with a discussion of 2024 insurance policies and costs.
Mr. Anderson made a motion to accept the financial report as presented, Mr. Needler
seconded the motion and all Board members voted to approve the motion.
SECRETARY’S REPORT
Secretary Needler reported that a Marina Updates were sent to members on March 29 and April 20. A new report will be prepared and sent in next few weeks. As the construction and recovery near completion there will be fewer Updates. Mr. Needler reported that advertising was restarted in March. A proposal to advertise in Lakeland Boating was reviewed. Marina advertising will add Lakeland Boating in the Fall. Secretary Needler reported that the Marina website has been neglected and corrections, omissions and additions will be made over the next few weeks.
SOCIAL COMMITTEE REPORT
No Report
MARINA APPEARENCE COMMITTEE
Mr. Kelley, Director Marina Appearance/Buildings and Grounds and Dock-master Bynum reported on the status of several projects. Landscaping is continuing to progress throughout the marina.
The newly planted plants and landscape need to be watered more frequently than the sprinkler system is programmed and to do so requires the purchase of a watering cart.
Mr. Kelley made a motion, seconded by Mr. Anderson to purchase a new 60 gallon watering cart at a cost not to exceed $900.00 and all Board members voted to approve the motion
OLD BUSINESS
Mr. Snyder informed us that all the storm contracts for the rebuild are ending. We are just waiting for the close-out documents & certifications from the following: Fountain Pools, Acra, Golden Marine and Parsons Landscaping.
The contracts that are still in progress are: Midcoast, Guardian Fuel, Lincoln Marina. We are waiting for the grant for the waste. Also, we are still waiting on the lights, platform extensions on I-J docks; 8-10’ aluminum and the piling post caps. The parking lot and sidewalks will be done in the summer. Austin is getting proposals.
NEW BUSINESS
President Duncan advised the Board that he has authorized the use of a signature stamp for signing checks during a short period of the upcoming summer. Checks will be prepared by the Office Manager and the signature stamp will be controlled by the Dockmaster who will have been given an authorization email from Mr. Duncan prior to stamping a check.
There are two slips that have issues regarding the positioning of the posts.
President Duncan reported that he had met with the President of Harbour Landings to discuss landscape along the fence, the tree line at north end of the parking lot and the trees along Harbour Landings drive. Further review of the Lee County regulations regarding separation of commercial and residential use is being made.
NEXT MEETING
Next regular Gulf Harbour Marina Board meeting date will be at 8:00 A.M. on June 27, 2024. President Duncan recommended a modified meeting schedule to be September 19 and November 21 for the balance of the 2024.
ADJOURNMENT:
Mr. Needler made a motion for adjournment and Mr. Anderson seconded the motion and all board members present voted to approve the motion. Mr. Duncan announced the adjournment of the meeting.