February 15 2024 Meeting
GULF HARBOUR MARINA CONDOMINIUM ASSOCIATION, INC
BOARD OF DIRECTORS MEETING
February 15, 2024
IN ATTENDANCE
Board members in attendance: Mr. Doug Duncan, Mr. David Kelley, Mr. Craig Anderson and Mr. Mike Needler, on the phone.
Also in attendance: Mr. Dana Snyder, Assistant Vice President
Office Manager, Lisa Lowery, Dockmaster, Austin Bynum
Nine (9) Slip-Owners represented In person: Chuck Nystrom, Walter Lee, Rick Kemper, Larry Palmer, Greg Calloway, Chis Kopp, Donna Belisle, David Copham, Chris Dill
Attending via Teleconference were eight (8) slip owners: Keith Vadas, Hanne Messerich, Brien Grow, Roger Vaught, Randy Frees, Chris Schields, Bob Cunningham, Bob Elling
CALL TO ORDER
President Duncan called the meeting to order at 8:00 A.M and announced that all Board members are in attendance, with Mr. Needler, on the phone. Mr. Needler confirmed that proper notice had been made forty-eight (48) hours prior to the meeting.
APPOINTMENT OF DIRECTOR
Mr. Anderson offered a motion to appoint Mr. Steve Patterson to complete the unexpired term of recently resigned Board member, Dana Snyder, seconded by Mr. Kelley. All Board members voted to approve the motion. Mr. Duncan noted that Mr. Patterson was not present and he would so advise him of the appointment.
APPROVAL OF MINUTES
The Board had previously reviewed the second draft of the January 18, 2024 minutes. Mr. Needler made a motion to accept the minutes as presented, Mr. Duncan seconded the motion, and all Board members voted to approve the motion. The Board had previously reviewed the first draft of the February 5, 2024 Special Meeting minutes.
Mr. Needler made a motion to accept the minutes as presented, Mr. Duncan seconded the motion, and all Board members voted to approve the motion.
TREASURER’S REPORT
The marina financials are in very good shape at year end. The balance sheet remains strong. Due to year end accounting requirements, the books have not been closed. Accounts receivables are current except for one account which will be assessed the usual penalties. The analysis of cash confirms that the Marina will fully fund the Reserve. Cash Projections and Current Balances indicate a projected cash of $2,199,443. From this cash balance $1,183,338 is fully funding the reserves in accordance with the 2024 budget. Mr. Anderson made a motion to accept the financial report as presented, Mr. Duncan seconded the motion and all Board members voted to approve the motion.
SECRETARY’S REPORT
Secretary Needler reported that a Marina Update was sent to members on February 9th. A new report will be prepared and sent in next week. Mr. Needler reported that preparation for mailings related to the Annual Meeting and Elections to be held on March 27, 2024 at 10:00 A.M. is being completed. The Second Notice of Annual Meeting will be sent on March 6, 2024 and will include the Proxy and ballot.
SOCIAL COMMITTEE REPORT
Mr. Anderson gave an update on the “Grand Re-opening Ribbon Cutting Party. The theme and evening will center around a celebration of the GHM completion and recognition of all the contractors and individuals who made this possible. The date of the celebration would be the date of GHM annual meeting, March 27, 2024.
Mrs. Suzette Strickland social chairman is in charge of the event. Food stations, beer and wine, and entertainment provided by GHM. A tent is being recommended at a cost of $3,000 so the budget needs to be increased.
GHM will plan for ribbon cutting (or some form of reopening) and recognition of those
contributing to GHM success.
Following discussion, Mr. Needler made a motion, seconded by Mr. Kelley that the Board approve an increase in the budget in the amount of $5,000 for a total not to exceed of $30,000 and all Board members voted to approve the motion.
MARINA APPEARANCE COMMITTEE
Mr. Kelley, Director Marina Appearance/Buildings and Grounds and Dock-master Bynum reported on the status of several projects. Landscaping is continuing to progress throughout the marina. Landscape has been completed around the building, along the sea wall. Many plants have been planted and additional plants will be added in the areas of Docks G- I.
Parsons Landscape, the landscape contractor, has requested permission to place an anchor in the landscape with their name and logo on it in recognition of the “donation of services” that this contractor has made to the Marina. They have proposed a $50,000 contract over the next few years to replace trees and bushes and generally freshen up the appearance.
Mr. Kelley is evaluating new heavy, concrete tables and chairs for the patio area.
OLD BUSINESS
Mr. Snyder reported the installation of the fire system throughout the marina has been approved by Lee County. Vessels are now allowed by Lee County to occupy all slips on A, B, I, and J docks.
B Dock has electric and water. Docks A, I, and J currently do not have electric power. J dock power should be working by Friday the 24th. Electric service to A and I docks are still waiting for the back-ordered electrical boxes that are now expected to arrive mid March.
Midcoast Marine is expected to complete their initial contract scope of work within the next few days except for the punch list items. In addition the installation of the additional floats under 23 concrete fingers should also be completed by 2/24/24. In addition a commercial dive team last week removed the debris from the marina basin.
Water service should be complete throughout the marina by 2/24/24 for all slips. The CVC grant application for the pump out system has been submitted to the State for review. We are hopeful that we have an approval to proceed in the next 10 days. If the approval is delayed the marina may decide to move forward with the pump out system installation without the grant.
Dock C, the fuel dock, is expected to begin pumping fuel on Monday 2/26.
The new Marina signs and channel markers have been installed in the entrance channel.
The entire project remains within the proposed budget and monies are available for the
completion of the project.
2024 GHM Advertising Update
Waterway guide – updated our location marker & ad on website, and fuel listing to say Opening March 1. Guidebook is published in October for the 2025 edition.
Florida Mariner – set up for 9 publications that are also distributed at local boat shows ($200.00 per publication) GHM will also have a front-page splash in June 24th publication ($700.00)
Nautical Mile & Cruisers.Net – Lisa is sending new ad to start in March (internet & email blasts)
Social Media – BoatUS fueling Promo by “adventures of Happy Ours” – featuring entrance to our Marina from the river, fueling basin, signage & professional efficient staff, and along with the BoatUS discount for fuel. Marina staff plan to schedule last week in February at which time it is hoped that B dock will be occupied. Hopefully we can schedule a full use of advertising by the beginning of March. Lisa will get the link to YouTube so that GH Marina can post on Facebook and send in an Update Newsletter.
Local Media
Lisa is contacting local Media re: press release & grand re-opening March 27, 2024 Lisa is working on the newsletter and drafting a press release for review.
The Marina Vehicle
The planned replacement of the Marina vehicle was reported on by Mr. Kelley. The Board agreed to proceed with the purchase of the 2017 Chevy cargo van with approximately 70,000 miles. Mr. Anderson offered, and Mr. Kelley seconded, a motion to authorize Mr. Kelley to complete the purchase of said van in the next week at the revised price of $16,500 and all Board members voted to approve the motion.
NEW BUSINESS
Mr. Ducan reported that settlement had been reached with Fountain Pools and GHM in the
amount of $288,000. The posted bond has been returned and deposited.
NEXT MEETING
Next Gulf Harbour Marina Board meeting date will be at 8:00 A.M. on March 21, 2024.
ADJOURNMENT
Mr. Needler made a motion for adjournment and Mr. Anderson seconded the motion
and all board members present voted to approve the motion. Mr. Duncan announced
the adjournment of the meeting.