January 18 2024 Meeting

GULF HARBOUR MARINA CONDOMINIUM ASSOCIATION, INC
BOARD OF DIRECTORS MEETING
January 18, 2024

IN ATTENDANCE
Board members in attendance: Mr. Dana Snyder, Mr. Doug Duncan, Mr. David Kelley, Mr. Craig Anderson and Mr. Mike Needler.
Also in attendance:
Office Manager, Lisa Lowery, Dockmaster, Austin Bynum
Eleven (11) Slip-Owners represented In person:
Mark Deprey, Nancy Squires, Dennis Lapidus, John Messerich, Stephen Patterson, Chris Kopp, Greg Callaway, Rodney Strickland, Stephen Longmuir, Collette Rosati, David Copham, David Speight

Attending via Teleconference were seven (7) slip owners;

CALL TO ORDER
President Snyder called the meeting to order at 8:00 A.M and announced that all Board members are in attendance. Mr. Needler confirmed that proper notice had been made forty-eight (48) hours prior to the
meeting.

APPROVAL OF MINUTES
The Board had previously reviewed the fourth draft of December 14, 2023 minutes.
Mr. Needler made a motion to accept the minutes as presented, Mr. Duncan seconded the motion, all Board members voted to approve the motion.

TREASURER’S REPORT
The marina financials are in very good shape at year end. The balance sheet remains strong. Due to yearend accounting requirements, the books have not been closed. Accounts receivables are all current. The analysis of cash confirms that the Marina will fully fund the Reserve. Mr. Snyder reviewed a recap of the Marina Cost Estimates and Cash Projections which indicates a projected excess cash of $2,199,443. From this cash balance $1,183,338 will fully fund the reserves in accordance with the 2024 budget. Mr. Anderson made a motion to accept the financial report as presented, Mr. Duncan seconded the motion, all Board members voted to approve the motion.

SECRETARY’S REPORT
Secretary Needler reported that a Marina Update was sent to members during the last week in December. A new report will be prepared and sent in early February. Mr. Needler reported that preparation for mailings related to the Annual Meeting and Elections to be held on March 27, 2024 at 10:00 A.M. is being completed. The First Notice of Annual Meeting will be sent on January 25, 2024 and will include the
Notice of Intent to Run form.

VICE PRESIDENT’S REPORT
Mr. Anderson proposed the following “Grand Re-opening Ribbon Cutting Party” for Board consideration:
The theme and evening will center around celebration of the GHM completion and recognition of all the contractors and individuals who made this possible. In addition to extending an invitation to those companies and individuals who worked on the project, GHM will extend a “thank you invitation” to Marine Max and GHYC members to be our guests. A formal invitation (with rsvp) will be sent by the GHM Board President. There will be no charge to attend for guests, slip owners and renters. Marine Max could be invited to showcase boats at the gas dock or other area that is available. The date of the celebration
would be the date of GHM annual meeting, March 27, 2024. The start time of the annual meeting would be moved to 10:00 am so as to allow time for set-up.

Mrs. Suzette Strickland social chairman will be in charge of the event. Food stations, beer and
wine, and entertainment provided by GHM.

GHM will plan for ribbon cutting (or some form of reopening) and recognition of those
contributing to GHM success.

Following discussion, Mr. Needler made a motion, seconded by Mr. Kelley that the Board directs Mr.
Anderson to have the Social Committee prepare a plan for such a Ribbon Cutting Party with a budget
not to exceed $25,000 and report the plan at the February 15, 2024 meeting of the Board of Directors.

MARINA APPEARANCE COMMITTEE
Mr. Kelley, Director Marina Appearance/Buildings and Grounds and Dock-master Bynum reported on the
status of several projects. Landscaping is continuing to progress throughout the marina. Landscape has
been completed around the building, along the sea wall. Many plants have been planted and four pallets of sod has been installed. The Marina Clubhouse work has been completed with new fans installed, tile fixed and new canvas awning has all been finished.

Older dock carts will be replaced with new carts.

New bollard lights have been ordered and will be be installed by ACRA Electric in the near future in conjunction with the GHYCC. GHM will install the same lights as the GHYCC so they all match. The contract with ACRA for these lights is approximately $19,000.

Mr. Kelley reported that he will be requesting updated quotes for pavers and sidewalk repair/replacement in the near future. The parking lot work will not be done until Guardian Fuel has completed installation of the new fuel dock, Dock C. and all fencing/equipment has been removed from the parking lot. It was noted that the parking lot lighting is now active and on nightly.

Mr. Kelley reported that there is some stucco damage on the Marina building. Repairs will be made in the
near future.

OLD BUSINESS

• The Marina Vehicle- The planned replacement was reported on by Mr. Kelley. There has been a delay in when the proposed van would be available. He recommended for the Board to wait few more weeks in order to proceed with the purchase of the used 2017 Chevy cargo van with approximately 70,000 miles. Mr. Anderson moved and Mr. Kelley seconded a motion to authorize Mr. Kelley to complete the purchase of said van in the next 4-6 weeks at the previously approved price.
• Mr. Snyder reported on the status of an application for a CVA Grant for the Marina. The Marina is using a specialist-consultant, Mr. John Spragg. There has been a delay due to Mr. Spragg becoming ill. The application will been submitted soon. This grant request, if approved, could cover up to 75% of the cost of the new pump-out system. It was noted that the pump-out system project cannot begin until after the grant has been approved. An answer to the grant request is expected by the end of February.
• Mr. Snyder reported that Midcoast Marine is nearly complete and staff is reviewing the “punch list” of items needing to be finished. Pilings will be painted black over the next few weeks and caps installed. Midcoast Marine has been asked to provide a quote for additional floats on certain docks in the Phase 2 group
• Mr. Snyder reported that ACRA Electric has completed Docks D, E, F, G and H. They will be proceeding with the installation of pedestals on A Dock with B Dock to follow. Three main electrical panels have been delayed in shipment.
• Mr. Snyder reported that Lincoln Marine is on schedule having completed water service on Docks D, E, F, G and H. The fire permit has been received and the installation of all the fire lines is a priority.
• Mr. Snyder reported that Guardian Fuel Technologies is on site and working to complete the installation

NEW BUSINESS

• The Marina Phones-Office Manager, Lisa Lowery, has purchased the new cell phone and the new phone system that will handle two lines and allow for call forwarding to the Marina cell phone is 90% complete.
• Advertising plans were reviewed. Planning for the re-opening to involve TV coverage and press releases. Mr. Needler and Office Manager Lowery are completing the agreements this week. Advertising will commence on or after March 1, 2024.
• Mr. Snyder reported on the GHYCC, the Club, interest in acquiring space in the Marina buildings.
  President Snyder had asked the Club General Manager for an update. There was no response prior to this meeting. During discussion a question regarding selling a portion of the common elements came up. Mr. Snyder indicated that any sale of a common element would require 100% approval of the slipowners. There was discussion from one member in the audience indicating doubt of the 100% required approval. Following the meeting the question was presented to our Chief Legal Counsel, Mr. Christopher Pope, Pavese Law. His response is herein added to these minutes. “Generally, you cannot partition the common elements. The sale of common elements would require the property to be withdrawn from the condominium by amendment or termination. An amendment of this type would require the approval of 100% of all units and any lien holders on a Unit. A partial termination of the condominium would require 100% approval under the Declaration.”
• Mr. Snyder reported that settlement had been reached with Fountain Pools and GHM will have a return of an estimated $260,000 when the posted bond is released.

NEXT MEETING
Next Gulf Harbour Marina Board meeting date will be February 15, 2024.

ADJOURNMENT
Mr. Needler made a motion for adjournment and Mr. Anderson seconded the motion. All board
members present voted to approve the motion. Mr. Snyder announced the meeting was adjourned.