June 27, 2024 Meeting

IN ATTENDANCE

Board members in attendance: Mr. Doug Duncan and Mr. Steve Patterson. Also, Mr. David Kelley, Mr. Craig Anderson, and, Mr. Mike Needler participated via the ZOOM video conference.
Dockmaster Austin Bynum, Office Manager, Tina Gerhardt
Four (4) Slip-Owners participated on the ZOOM: Randy Frees, Brien Grow, Louise and Ann Cole-Pierce.

CALL TO ORDER

President Duncan called the meeting to order at 8:05 A.M and confirmed the quorum with all Board members in attendance. Mr. Needler confirmed that proper notice had been made forty-eight (48) hours prior to the meeting.

APPROVAL OF MINUTES

The Board had previously reviewed the Third draft of the April 25, 2024 minutes. Mr. Needler made a motion to accept the minutes as presented, Mr. Duncan seconded the motion, and all Board members voted to approve the motion.

TREASURER’S REPORT

Treasurer Anderson reported the financials for April and May are in draft form until the bank accounts can be reconciled. Additional reconciliation is needed in the rent and fuel accounts.

As of April the cash on hand was $1,226,273 operating and $1,337,565 reserves for a total of $2,563,839. In the operating cash there is $464,484 in the hurricane account so operating cash is estimated to be around $750,000.

Hurricane expense (Sept 2022-May 2024) is $5,986,822 with $2,798,724 in 2024.

YTD operating accounts are on budget except for insurance (+ $35,000) and social (+$25,000). Estimated net income at the end of May is a loss of $-37,000. Including the storm damage the loss is $-2,599,945.

Account receivable has six accounts with 60 day past due, and will be collected once we reconcile the cash account.

Mr. Anderson made a motion to accept the financial report as presented, Mr. Needler seconded the motion and all Board members voted to approve the motion.

SECRETARY’S REPORT

Secretary Needler reported that Marina Updates were sent to members on April 29th and May 10th. A new GHM Newsletter was sent out on June 4th. Secretary Needler reported that advertising has restarted. Secretary Needler reported that the Marina website has had corrections and additions made. The GHM Facebook page is active.

SOCIAL COMMITTEE REPORT
No Report

MARINA APPEARENCE COMMITTEE

Mr. Kelley, Director Marina Appearance/Buildings and Grounds and Dock-master Bynum reported on the status of several projects. Landscaping is continuing to progress throughout the marina. Bollard lighting fixtures have arrived and a contract is being sought for installation. Resurfacing of the parking lot still needs to be done. Benches were recently installed. Mr. Kelley moved and Mr. Needler seconded to add one additional bench, cost not to exceed $3,000, on the north end of the Marina property. All voted in favor of the motion.

Mr. Duncan reported on discussions with Harbour Landings President related to the trees. After discussion the Board voted to not remove the trees.

The proposed contract with Parsons Landscaping was tabled. Mr. Kelley and Mr. Austin will review the contract and request modifications to reflect the decision to leave the trees in place through-out the marina and the removal of the proposed Ship’s Wheel and Waterfall. The contract details should include a break-out of costs for transparency. When the revised plans are completed a walk-through with Board members is requested including either a ZOOM or Facetime for members not on campus.

OLD BUSINESS

Mr. Snyder had informed the Board via earlier email that all the storm contracts for the rebuild are completed with the exception of the final phase, pump-out system replacement.

NEW BUSINESS

All slip owners and renters are to have a hurricane plan on file. Austin to check on status of each.

NEXT MEETING

Next regular Gulf Harbour Marina Board meeting date will be at 8:00 A.M. on August 22, 2024.

ADJOURNMENT:

Mr. Needler made a motion for adjournment and Mr. Anderson seconded the motion and all board members present voted to approve the motion. Mr. Duncan announced the adjournment of the meeting.