Gulf Harbour Marina | March 21 2024 Meeting
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March 21 2024 Meeting

GULF HARBOUR MARINA CONDOMINIUM ASSOCIATION, INC
BOARD OF DIRECTORS MEETING
March 21, 2024



IN ATTENDANCE
Board members in attendance: Mr. Doug Duncan, Mr. David Kelley, Mr. Mike Needler, Mr. Steve Patterson and Mr. Craig Anderson, on the phone.
Dockmaster, Austin Bynum
Two (2) Slip-Owners represented in person: Chis Kopp and Bryon Becker Attending via Teleconference included Donna Oates Belisle



CALL TO ORDER
President Duncan called the meeting to order at 8:00 A.M and announced that all Board members are in attendance, with Mr. Anderson, on the phone. Mr. Needler confirmed that proper notice had been made forty-eight (48) hours prior to the meeting.



APPROVAL OF MINUTES
The Board had previously reviewed the first draft of the February 15, 2024 minutes. Mr. Needler made a motion to accept the minutes as presented, Mr. Duncan seconded the motion, and all Board members voted to approve the motion.



TREASURER’S REPORT
The marina financials are in very good shape. The balance sheet remains strong. Due to year-end accounting requirements, the books have not been closed. Mr. Anderson made a motion to accept the financial report as presented, Mr. Duncan seconded the motion and all Board members voted to approve the motion.



SECRETARY’S REPORT
Secretary Needler reported that a Marina Update was sent to members on March 15th. A new report will be prepared and sent next week. Mr. Needler reported that an omission of Candidate Information sheets in the mailings sent on March 5th related to the Annual Meeting and Elections has caused that meeting to be cancelled.


After discussion, Mr. Needler moved and Mr. Kelley seconded, to reschedule the Annual Meeting on April 11, 2024 and all Board members voted to approve the motion.


The Second Notice of Rescheduled Annual Meeting will be sent on March 27, 2024 and will include the Candidate Information sheets, along with newly prepared Proxy and newly prepared ballot dated for the April 11,2024 RESCHEDULED ANNUAL MEETING.


Mr. Needler next reviewed the Secretary’s preliminary report of activities for the past year in preparation for reporting same at the upcoming Annual Meeting.



SOCIAL COMMITTEE REPORT
Mr. Patterson gave an update on the “Grand Re-opening Ribbon Cutting Party. The date of the celebration is March 27, 2024. Mr. Patterson next reviewed the preliminary report of the Social Committee activities for the past year in preparation for reporting same at the upcoming Annual Meeting.



MARINA APPEARANCE COMMITTEE
Mr. Kelley, Director Marina Appearance/Buildings and Grounds and Dock-master Bynum reported on the status of several projects. Landscaping is continuing to progress throughout the marina.


The landscape contractor has proposed a $50,000 contract over the next few years to replace trees and bushes and generally freshen up the appearance.

Mr. Kelley made a motion, seconded by Mr. Needler to purchase new heavy benches to positioned along the walkway, cost not to exceed $3,000.00 and all Board members voted to approve the motion.


Mr. Needler reported that a request has been received to have the trees along Harbour Landing Drive trimmed. The Board reviewed the history of the trees and that historical recap has been added to the GHM files for future reference. Mr. Duncan directed Dockmaster Bynum to obtain a tree-trimming quote for review at the next meeting.

The newly acquired “used” marina vehicle has be purchased and delivered.



NEW BUSINESS
Mr. Duncan reported that Office Manager, Lisa Lowery has resigned. The Board will have an Executive Session immediately following this meeting to discuss this and other personnel matters.


Mr. Patterson presented a recommendation for tele/video-conferencing of Marina board meetings. Following some discussion Mr. Patterson made a motion, seconded by Mr. Needler, to purchase a new 5th generation 12.9” IPad Pro. All voted in favor of the motion.



NEXT MEETING
Next regular Gulf Harbour Marina Board meeting date will be at 8:00 A.M. on April 25, 2024.



ADJOURNMENT
Mr. Needler made a motion for adjournment and Mr. Anderson seconded the motion and all board members present voted to approve the motion. Mr. Duncan announced the adjournment of the meeting.